Project Coordinator

Job description We are seeking a technically strong Project Coordinator with a background in Architecture or Civil Engineering to support the delivery of fast-track construction and theming projects. This role focuses heavily on design coordination and interface management between Design, Site, Procurement, Factory, QA/QC, and Commercial teams. The successful candidate will ensure that design intent is properly translated into execution, and that all departments remain aligned throughout the project lifecycle. Key Responsibilities Design Coordination & Interface Management • Coordinate between Design, Site, Procurement, and Factory teams to ensure full alignment of deliverables • Review drawings, shop drawings, and technical submittals to ensure constructability and coordination • Track design development, approvals, and revisions across all disciplines • Ensure design intent is clearly communicated and maintained during execution • Facilitate design coordination workshops and interface meetings Design–Procurement–Construction Integration • Ensure alignment between design outputs and procurement packages • Coordinate material submittals, samples, and technical approvals with Design and Procurement teams • Track long-lead items and ensure design is frozen in line with procurement timelines • Support resolution of design-related procurement issues Site & Design Alignment • Ensure site execution is fully aligned with approved drawings and specifications • Capture site-driven design issues and coordinate timely resolution with the Design team • Monitor and flag any construction works proceeding without approved design or documentation • Support coordination between subcontractors and design disciplines Documentation & Submittals Management • Track RFIs, submittals, shop drawings, and approvals across all disciplines • Ensure all design changes, comments, and rejections are properly recorded and communicated • Maintain document control and traceability through systems such as Aconex Planning & Progress Coordination • Coordinate with Planning to ensure design deliverables align with construction schedules • Track design approvals against project milestones • Support progress reporting with focus on design and coordination status Commercial & Change Management • Support evaluation and coordination of Variation Orders (VOs) related to design changes • Ensure all stakeholders understand scope changes and their impact on cost and schedule • Assist in gathering technical inputs for claims and EOT submissions Risk & Coordination Control • Identify design clashes, coordination gaps, and constructability risks early • Escalate critical interface issues between departments • Ensure closure of coordination actions across Design, Site, and Procurement Requirements • Bachelor’s degree in Architecture or Civil Engineering (preferred) • 3–7 years of experience in construction, design coordination, or project delivery • Strong exposure to design management, shop drawings, and technical submittals • Experience in fast-track or large-scale projects is highly preferred • Strong understanding of design → procurement → construction workflow • Familiar with tools such as Aconex, Primavera P6, AutoCAD/Revit (preferred), Excel Skills Key Competencies • Strong technical understanding of design and construction integration • Excellent coordination and interface management skills • Ability to review and interpret drawings and specifications • Strong communication across multidisciplinary teams • High attention to detail and documentation discipline • Ability to manage multiple interfaces under tight timelines Success Criteria • Smooth coordination between Design, Procurement, and Site • Timely approval and flow of design information • Early identification and resolution of design clashes • No execution based on unapproved or unclear design • Strong alignment between design intent and delivered works