Receptionist

Job description We are seeking a Receptionist to manage front desk operations in a regulated medical device/pharmaceutical environment. The role requires strong organizational skills, confidentiality, and adherence to compliance standards. 🔧 Key Responsibilities • Greet and assist visitors, clients, auditors, and regulatory inspectors in a professional manner • Manage incoming calls, emails, and inquiries efficiently • Maintain visitor logs and ensure proper sign-in/sign-out procedures (compliance requirement) • Coordinate visitor access with security and relevant departments • Schedule meetings and manage conference room bookings • Handle courier services, shipments, and document tracking • Support administrative tasks (filing, data entry, document control) • Ensure reception area meets company hygiene and compliance standards • Assist during audits by providing required documentation or coordination support 🎯 Requirements • High school diploma or equivalent (Bachelor’s preferred) • 1–3 years of experience in a receptionist/admin role (experience in pharma or medical device is a plus) • Strong communication and interpersonal skills • Proficiency in Microsoft Office (Word, Excel, Outlook) • Ability to maintain confidentiality and professionalism at all times 💼 Key Skills • Attention to detail (this industry lives and dies on it) • Organizational and multitasking ability • Professional communication • Basic understanding of compliance and documentation control • Customer service mindset ⚠️ Additional Expectations • Must follow company policies related to hygiene, safety, and documentation • Professional appearance and conduct at all times • Ability to handle high-pressure situations (e.g., audits, inspections) Skills Key Skills • Attention to detail (this industry lives and dies on it) • Organizational and multitasking ability • Professional communication • Basic understanding of compliance and documentation control • Customer service mindset ⚠️ Additional Expectations • Must follow company policies related to hygiene, safety, and documentation • Professional appearance and conduct at all times • Ability to handle high-pressure situations (e.g., audits, inspections)